TVX 2019 Submission Formats and Templates

There are four templates that should be used to submit your work to the different TVX tracks this year. This page provides guidance on how to use these templates. Please note that some of the formats impose a word rather than page limit. Further details on this can be found in the final section of this page.

New SIGCHI Proceedings Format (Long and Short Papers)

Long and Short Papers should be submitted using the new SIGCHI Proceedings Format. Templates are provided to author papers in this format for both Microsoft Word and LaTeX (inc. Overleaf):

  • LaTeX (with Overleaf) For online collaborative writing, authors can create an Overleaf project using this template. The template supports multiple ACM SIG conferences and isn’t configured for SIGCHI out of the box. To configure the format correctly for TVX, simply comment out the line “\documentclass[sigconf]{acmart}” and uncomment “\documentclass[sigchi, review]{acmart}”.
  • Microsoft Word — Download the latest ACM Enhanced Word Template and use the “Submission Template.docx” to prepare your paper for submission. The new Word template is a single-column format. The ACM has made this change so that Word authors can concentrate on the content and not on the layout of their submissions. ACM will take care of transforming your document into a properly formatted two-column PDF file during the production process after acceptance. The production process also creates an accessible, responsive HTML file as part of the Digital Library output. ACM has instructed us that you will be able to review the PDF and HTML output and provide corrections (if necessary) before you mark the output as accepted for publication.

As noted above, the new Microsoft Word template and production process uses a visually different format for submission to publication, while LaTeX authors will still submit their papers in the same format as their final publication. To ensure that the content limit for submissions is fairly applied across both sets of authors, we have chosen to apply a word count limit rather than a page count limit to submissions using this format. Details for the specific word count can be found in the call for Long and Short Papers. Information about how word counts should be calculated are provided in the word limits section at the end of this page.

New SIGCHI Extended Abstracts Format (Workshop Proposals and Work in Progress)

Workshop Proposals and Work in Progress papers should be submitted using the new SIGCHI Extended Abstracts Format. Templates are provided to author papers in this format for both Microsoft Word and LaTeX (inc. Overleaf):

  • LaTeX (with Overleaf) For online collaborative writing, authors can create an Overleaf project using this template.
  • Microsoft Word — Download the latest ACM Enhanced Word Template and use the “Submission Template.docx” (link to come from ACM imminently!) to prepare your paper for submission. The new Word template is a single-column format. The ACM has made this change so that Word authors can concentrate on the content and not on the layout of their submissions. ACM will take care of transforming your document into a properly formatted two-column PDF file during the production process after acceptance. The production process also creates an accessible, responsive HTML file as part of the Digital Library output. ACM has instructed us that you will be able to review the PDF and HTML output and provide corrections (if necessary) before you mark the output as accepted for publication.

As noted above, the new Microsoft Word template and production process uses a visually different format for submission to publication, while LaTeX authors will still submit their papers in the same format as their final publication. To ensure that the content limit for submissions is fairly applied across both sets of authors, we have chosen to apply a word count limit rather than a page count limit to submissions using this template. Details for the specific word count can be found in the calls for Workshop Proposals and Work in Progress. Information about how word counts should be calculated are provided at the end of this page.

Old SIGCHI Extended Abstracts Format (Demos, Doctoral Consortium)

Demo and Doctoral Consortium submissions should be made using the old SIGCHI Extended Format. Templates are provided to author papers in this format for both Microsoft Word and LaTeX:

Unlike the “new” formats described in the previous sections, the submission and publication formats are the same for both Word and LaTeX authors. For this reason, we have chosen to continue to use page count limits rather than word count limits for submissions in the Old SIGCHI Extended Abstracts Format. Details for the specific page count limits can be found in the calls for Demos and Doctoral Consortium submissions.

The Old SIGCHI Extended Abstract Format does not offer same level of accessibility as the new formats. Therefore, when preparing your submission and camera-ready versions we ask you to consult this guide on making an accessible submission from CHI 2018.

TVX-in-Industry Format

Further details of the TVX-in-Industry submission format will be posted shortly.

Word Limits for New SIGCHI Proceedings and Extended Abstracts Submissions

For the first time this year, two of our templates (New SIGCHI Proceedings and New SIGCHI Extended Abstracts) will have word rather than page limits. Authors will be asked to provide a word count when making their submission. When calculating the word count for you submission, you should include all text within the document except for the following:

  • The ACM copyright block (found only in the LaTeX template)
  • The contents of the section “ACM Reference Format” (found only in the LaTeX template)
  • Text included in tables, figures and their captions
  • The reference list

As tables and figures, and their captions, take up space in your paper they will count towards the word count according to their approximate size (including caption). Depending on the size of the figure or tables, you should add the number of words to your total word count stated in the following tables. Please include the number of words you have added to the word count per figure or table, by adding the number in [square brackets] the caption (initial submission only).

New SIGCHI Proceedings (Long and Short Papers)

Each page in the New SIGCHI Proceedings template can hold around 900 words. Based on this assumption, we have calculated ‘word counts’ for figures and tables of the following sizes. If your figure/table is not exactly the same size as an entry in the table, please ’round up’ to the next matching size. For example, if you have a figure that spans 1 column but is only 3/8 of a page high, then you should use the word count 225 (i.e. 1 column wide, 1/2 page high).

Width of figure or table
1 Column 2 Columns
Height ⅓ page 150 300
½ page 225 450
⅔ page 300 600
Full page 450 900

ACM SIGCHI Extended Abstracts (Workshop Proposals and Work in Progress)

Each page in the New SIGCHI Extended Abstracts template can hold around 500 words. Based on this assumption, we have calculated ‘word counts’ for figures and tables of the following sizes. If your figure/table is not exactly the same size as an entry in the table, please ’round up’ to the next matching size. For example, if you have a figure that spans 1 column but is only 3/8 of a page high, then you should use the word count 250 (i.e. 1 column wide, 1/2 page high).

Please note that figures and tables intended for positioning in the left-hand sidebar of the extended abstracts template do not count towards the word limit. Equivalent word counts should only be added for tables that take up space in the main text area of the format.

Width of figure or table
1 Column
Height ½ page 250
Full page 500

We appreciate that the use of a word count will be new for many authors at SIGCHI conferences and that calculating word counts can sometimes be imprecise. Therefore, we ask that authors aim to submit their papers with a declared word count lower than or equal to the limit for the respective track. However, we will permit a difference of up to 10% words between the word count declared at submission and any word count calculations made during the review process. If authors exceed the word limit by more than this amount, the chairs of each track reserve the right to either: i) ask authors to reduce the size of their submission to below the word count upon acceptance or ii) reject the submission.

For Word users we recommend that the word count should be calculated by simply selecting all text in the document, other than the exceptions noted above, and consulting the inbuilt “Word Count” function. For Overleaf users, this guide provides information about how to calculate a word count.